Virginia Municipal Clerks Association 36th Annual Certified Municipal Clerk Institute and Master Municipal Clerk Academy

About the Program

The Virginia Municipal Clerks Association 36th Annual Certified Municipal Clerk Institute and Master Municipal Academy  is a dynamic continuing education program for municipal and deputy clerks. Whether you are seeking a certification or want to improve your skills and effectiveness, this program will provide a forum for achieving your goals.

New for this Year’s Program!

In an effort to “go green” the VMCA Education and Professional Development Committee and the Institute Director are giving you the opportunity to choose the Institute and Academy materials that you need in hard copy.  Handout and presentations are available below and may be downloaded to your personal computer or you may print them and bring them with you for the sessions you attend.  The following materials are relevant to both programs and/or informational, and the session materials are listed below under each day and topic.  Please print or download the materials you need for the programs because only the agenda, evaluation forms, session logs and the directory of participants will be provided in hard copy.

VMCA Data Form 2013

Participant Directory 2013

Speaker Roster with Bio

Session Learning Log

Session Evaluation

End of Program Eval 2013

Final Assessment Guidelines 2013-Revised 2-13

Joint Institute/Academy Pre-Conference Program (October 8, 2013)

The Joint Institute/Academy Pre-Conference Program is a one day educational program covering topics relevant to all members of the Virginia Municipal Clerks Association.  The program content has been designed to meet certification points requirements and can be used toward the Certified Municipal Clerk or Master Municipal Clerk designation.

Please click here to find the  October 8th Agenda

October 8th Materials:

Session 1:  Software and Applications that improve your office efficiency (no handouts for this session because the speaker will be accessing the web and demonstrating the on-line capabilities of the Cloud!)

Session 2:  1st Amendment Rights and impacts for the Municipal Clerk

1st Amendment

Session 3:  State and Local Government Structures

VA Local Government Outline

Alternate Co Forms

Title 15_2 TOC

Session 4:  FOIA & Public Meetings Act






Certified Municipal Clerk Institute and Master Municipal Clerk Academy (October 9 – 11, 2013)

The 36th annual Certified Municipal Clerk and Master Municipal Clerk Academy provides professional development and education for Municipal clerks seeking the CMC and the MMC designation.  The 2 1/2 day program will offer two tracks on Wednesday, one for Institute participants and one for Academy participants.  Thursday and Friday programs will be combined offering topics relevant to participants seeking either designation.  Click here to view a full program agenda.

Remember to print and bring all the materials for each session that can be found here.

October 9th Materials:

Session 1 (Institute):  Roles and Responsibilities of the Municipal Clerk

Roles & Responsibilities

Session 2 (Institute): How to get your Council, Board, Elected Officials to Run a Better Meeting

Run a Better Meeting

Writing Meeting Minutes

Session 3 (Institute):  Basic Records Management

Basic Records Management 1/2

Basic Records Management 2/2

Session 4 (Institute): Local Officials Resources Series – Discussion session, no handouts


Session 1 (Academy):  Roberts Rules and Advanced Parliamentary Procedures

Roberts Rules

Writing Meeting Minutes

Session 2 (Academy):  Running an Effective Records Program

Effective Records Program Handouts

Session 3 (Academy):  Performance Appraisals and Documentation


Clerk of Council job posting

company abc 2013 eval


Session 4 (Academy):  Bullying in the Workplace and Ethics in the Workplace

Work Place Bullying 2013


October 10th Material (Academy and Institute combined):

Session 1: Technical and Business Writing

How to Teach Style1

Style 2




20 Most Common Writing Errors 1

20 Most Common Writing Errors 2

Session 2:  Public Speaking – Eliminating the Fear

Public Speaking

Session 3: Are We Really That Different?  Challenges and Opportunities of Leading Generations in the Workplace

Leading Generations

Session 4:  Leading Generations (discussion session)

Session 5:  Business and Office Etiquette

Business and Office Etiquette

October 11th Material (Academy and Institute combined):

Session 1: Managing Change- Training Notes

Session 2: Work Life Balance


Hotel Information

Both programs will be held at Sheraton Virginia Beach Oceanfront Hotel.   The deadline for To receive the special rate of $89 per night plus applicable state and local taxes, you may make your reservations on line by clicking here or call the Hotel at 757-425-9000 or 1-800-325-3535 and mention the Municipal Clerk Institute and Academy.